Setting Up Your Email - Outlook 2010

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This guide will show step-by-step instructions for setting up email on Outlook 2010 for Windows. While it can be used for other versions of Outlook, some screens and steps might vary.

Adding a new account:

  1. Select the 'File' menu.
  2. Select Info.
  3. Click the Add Account button.
    Add Account
  4. Choose to Manually configure server settings.
    Manually Configure
  5. Click Next.
  6. Choose Internet E-Mail.
    Manually Configure
  7. Click Next.

Account Settings

Account Settings
  1. Enter your name as you want it to appear on your outbound email messages.
  2. Enter your email address.
  3. Enter your full email address as the User Name.
  4. Enter your email password.
  5. Your mail server is mail.YourDomain.com, eg mail.example.com.
  6. The Outgoing Mail Server is the same as your incoming mail server.

More Settings

  1. Click the More Settings button.
    More Settings
  2. Click the Outgoing Server tab.
    Outgoing Server Tab
  3. Check the "My outgoing server (SMTP) requires authentication" checkbox.
  4. Ensure you are using the same settings as your incoming mail server.
  5. Click the Advanced tab.
    Advanced
  6. By default, port 25 should be the outgoing server. (If you have problems sending through this port, it may be blocked so use port 587)

  7. If you are using POP3, you may choose when messages are removed from the server. (We recommend 2 weeks)

    Other setups are as follows:

    If you are using POP3 with SSL, click the checkbox and select 995 for your port. Otherwise leave the port at 110.

    If you are using IMAP with SSL, click the checkbox and select 993 for your port. Otherwise leave the port at 143.

    If you are using SMTP with SSL, click the checkbox and select 465 for your port. Otherwise change the port to 26.


  8. Click the OK button.

Testing Settings

  1. While on the E-mail Accounts screen, click the Test Account Settings button.
    Test Account Settings
  2. This will both check your settings and send a test email to yourself to confirm that everything is working. If you receive any errors, please check your configuration.
  3. Click the Close button on the Test Account Settings window.
  4. Click Next on the E-mail Accounts window.
  5. Click the Finish button.

You should now be able to send and receive mail.

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